Category Archives: Planning your event

Tuesday’s Tip at Reception Centers in Utah – Guests First!

Weddings in Utah Guest listAfter you’ve chosen a date, or a couple of optional dates, it’s time to get an idea of how many guests you envision and for what type of event.  Are you planning a sit-down dinner or traditional walk-through reception?  Some reception centers in Utah are very small and can not accommodate more than 75 guests for a sit down dinner, and other venues are so gigantic that it wouldn’t fit for a small intimate group.  So, you need to have in mind a rough idea of how many guests you envision as you visit wedding reception centers, and eventually settle on the one best for you!  Be sure to ask questions about the venue capacity for sit-down meals and for flow-through receptions.  How many chairs can be set up for guests to witness your ceremony?  The wedding planners at Ivy House Weddings at Western Gardens Downtown can also give you tips on how to stagger your guests for a walk-through reception style event.   As a general rule, for a sit-down meal, allow about 30 square feet per guest.  This allows for the space you’ll need for a band, dance floor, waiters, space for the tables, etc.

Also, be sure to ask about adequate parking at the venue and the price.  You and your guests will definitely appreciate a convenient parking experience!

If you like reception centers in Utah that have an old world charm, Ivy House weddings can host up to 125 people for a sit-down meal.  For flow-through traditional receptions, we handle up to 500 guests.  With a few highly recommended simple tricks that our wedding planners will share with you, you will have a pleasant less-conjested  evening.

Your adventure of planning your perfect day has begun!  Following some tips from those who have gone before you can save you time, energy, money, and frustration.  You will have a most beautiful relaxed and stress-free day as you newlyweds are honored at your wedding venue in Utah.

Utah wedding venues for beautiful celebrations

Wedding Planners at Wedding Venues in Utah

wedding venues in Utah with wedding plannersBooking with wedding venues in Utah that have in-house wedding planners is worth it.  One way to ensure that you can enjoy your dream day and free yourself from the stress and hassle of preparations and organizing the day itself, is to hire a professional wedding planner or book with a venue that has one. Here are some reasons why a third party planner is worth the expense or better yet, worth booking with a venue that has one.

Two of you – You can not be in two places at the same time.  As talented as you are, you can’t be finalizing the last minute details or solving last minute problems while you are getting your hair done, doing the last minute makeup and hair touched up, or even walking down the aisle.  A separate coordinator, a wedding planner, can take care of all those little things so that you can focus just on you and your wonderful man!

Utah wedding reception venues with wedding planners
You have more competent hands available to help in those crunches just before the ceremony.

Time Saver – It takes time to track down ideas and combine all the details together.  Wedding planners at wedding places in Utah can help point you into the right directions for what you want.  They have already gone through the planning process hundreds of times, so they can help you cut the corners where you can.

Money Saver –  Wedding planners are familiar with other vendors in your area.  They know who offers a good product at a good value and who are professionals.  If your wedding planner is honorable, they don’t accept commissions from those vendors referred by them.  Their best interest should be in you, their client, as they are representing the wedding venues in Utah.

SONY DSCAdded Knowledge – Wedding planners can give you valuable input as you decide on important aspects of the wedding day.  They are already aware of what can possibly happen so that you can prepare for contingencies.  They are full of experience and advice, especially those wedding planners at wedding reception venues in Utah like Ivy House Weddings at Western Gardens Downtown.

Reception centers in Utah have helpful wedding planners
Your wedding planner can give you tips on all the choices you have to make so you get what YOU want!

Time-tested Methods – If you know that you’re not the most organized of persons, a wedding planner is highly recommended.  After all, they are making a living out of being organized — they have their own methods to ensure that things for your wedding reception are planned and implemented well.  Aside from these, wedding planners are also in-the-know with regards to the latest trends in a wedding.

SONY DSCDon’t run yourself ragged and look stressed and tensed up on the day of your wedding.  If you utilize a reception center with a wedding planner, you’ll be more apt to arrive at your wedding reception venue in Salt Lake City feeling gorgeous and relaxed for the best day of your life!  Your wedding day is your day – you deserve to enjoy it to the fullest!

Utah wedding venues for beautiful celebrations

Utah Wedding Venues Can Help Save Your Wedding Budget

HEADER Wedding Budgets for wedding reception venues in UtahThe wedding budget is a common facet that nearly all couples have to consider when planning their celebrations and looking at Utah wedding venues.  Budgets are inconveniently real and can be intimidating and stressful.  If you let it, your budget can ruin the entire spirit of your beautiful day.  Don’t let it!  You can have a perfect wedding at one of Western Garden’s wedding reception centers.

SONY DSCPrioritize Your Utah Wedding Venue Needs – It is important to prioritize what items are the most important to you.  You may be able to cut costs on less important things so you can spend more of your budget on those things that are must haves.  Here are some tips to consider as you plan and work within your available funds.

wedding-reception-centers-in-Utah like Ivy House Weddings1. One way to look at your budget is to see it as a challenge before you.  It’s there to stay.  Make it a quest to work within your limits.

x Bridal bouquet toss at Utah-wedding-venue Ivy House Weddings2. Remain flexible about many of the choices you have to make.  Give and take along the way.  A lot of headache and stress comes when you insist and demand everything little thing.  After all, the most important part of your day will be when you look into the eyes of your man and say “I do!”  

dance floor included in some Utah wedding venues 3. Seek advice from a wedding event planner at the wedding venue you choose.  She has witnessed a lot of weddings and a lot of brides, some with big budgets, some with smaller.  She has lots of ideas to share.

SONY DSC4. The reception venue is the first major cost to incur.  Seek a venue that offers as much as possible in their base venue rental.  Ivy House and Atrium Weddings include just about everything you would need for the venue – linens, tables, chairs, centerpieces, cake cutting tools, beverage servers, parking, etc.  When you book with them, a lot of little details are already included.

sparkler sendoff can be included at wedding venues in salt lake city5. Once you have scoped out all the wedding reception centers and have booked, now it is time to look at your guest list.  You can quickly cut your costs if you invite only people that are your closest relatives and friends on both sides of the family.  If you can cut it down, you will be cutting costs for invitations, food, flowers for the tables, guest favors, and even the size of your cake.

SONY DSC6. Remember there are a lot of details that you can handle personally.  This will save a lot of funds for other things you may not be able to provide, possibly your wedding cake, wedding gown, or special gifts for your bridesmaids, etc.  

Romance 101 at Utah-weddings at Ivy House Weddings7. Don’t forget who this party is for.  You!  It’s to celebrate your union. Keeping this in mind will make it easier to reduce or remove some of the items that can greatly increase your costs. 

Utah-venues include Ivy House Weddings Mr and Mrs welcome8.  Most wedding venues in Utah can accommodate having your ceremony and your reception or dinner at the same wedding location.  This will dramatically cut your costs of paying the minimum for two venues.  This will also prevent the stress of transporting everything from one venue to the next.  Also, if you reserve wedding venues during off peak season or weekday rather than weekend, you can possibly save additional money.  Many brides have booked a daytime ceremony with nice luncheon.  

SONY DSC9. Another great idea is to order a smaller two tier wedding cake and then use a sheet cake to serve guests.  A gorgeous smaller wedding cake gets cut just as much as a larger one.  This is one simple area you can save your wedding budget.

SONY DSC10.  You can save a considerable amount of money when planning your dinner or refreshments.  Instead of a main course, try finger foods, appetizers and beverages.  See if you can self-cater and then have a good friend take charge.  (Your immediate family members will be occupied tending to you and guests, so don’t let an immediate family member take on this task.) A full bar can also take a lot from your budget, so consider offering wine and beer instead.

SONY DSC11. Your wedding favors, menu cards, table signs and escort cards can be handmade.  With today’s technology, these items can be created and printed very easily and look very professional.  Ask a bridesmaid to help you design your stationary needs.    

arranging flowers at reception venues in Utah 5-7-1412. Last but not least, making your own flower arrangements can save you money.  Simple flowers can have a stunning effect on your guests.  Using greenery and flowers that are in season, can also cut costs.  So there are a lot of the little details that you can do yourself or have family help you.  Remember that Western Gardens reception centers include a variety of candlelit table centerpieces as part of your venue rental.  You will not have to spend money on your table decorations.  Many brides add a touch of rose petals or a simple ribbon, or even simply place frames of photos of the couple around the centerpiece.

Sticking to the budget makes bride and groom smileEven when you are planning a wedding on a budget, you can cut costs and not completely destroy your style and flair.  Prioritize what you want your money to go towards, then fill in the rest with help from family and friends.  Choosing a venue that includes a lot in their base price will help save your budget for other items you want to have.  Let the wedding planners of Ivy House Weddings help you plan a memorable wedding.  This is a first step to making Utah wedding reception affordable and just what you have dreamed about.

Important Questions to Ask Wedding Venues in Utah Either Online or in Person

bride and groom dancing at wedding locations in Utah
Beautiful wedding venues in Utah include Ivy House Weddings

Your boyfriend popped the question and you have eagerly exclaimed “Yes!”  After the fog of excitement has lifted and possibly you have settled on the date, or several optional dates, it’s time to begin the nitty-gritty of wedding preparations.  After setting the date, the next important thing to book one of the many choices of wedding venues in Utah.  You will need to book early to ensure your chosen venue is still open for your special date.  So don’t delay the beginning of your search.

You need to choose the wedding reception centers in Utah that is right for your style, flair, and your budget.  So here are some questions that will help you in your quest.  

  1. First, always ask about the availability of your wedding date.  This will save you heart ache of getting excited for a particular venue, only to discover that your date is not available.
  2. What is the capacity of the venue?  Will there be enough space if you choose to have your wedding ceremony and reception in one location?
  3. Does the venue’s ambiance match the kind of look and feel you want for your celebration?  What decorations do they provide?  What decorations would you need to add?  Can the venue supply additional decorations and can match your colors chosen?

    wedding venues Utah host romantic couples
    Do you want a classic old world charm ambiance for you and your guests?
  4. Does the Utah wedding venue provide for other wedding related vendors?  Or must you use their vendors?  Do they allow your own caterers to come in or even self-catering?  Do they freely recommend vendors?  Do the venue get a commission off of those vendors they recommend? Ask the venue for photos of their caterers, florist, cake designers, and photographers.

    Utah wedding receptions with bride's room
    Ivy House Weddings Bride’s Room is elegant and spacious and calming!
  5. Are the venue facilities suitable for you and your guests?  Is it wheelchair accessible?  Is the bathroom easily accessible?  Does the venue have a separate bride’s room and groom’s room for changing during your event?  What kind of accommodations are available for younger children who will possibly attend your celebration?
  6. If desired, does the venue allow alcohol?  It is important that the facility holds a state liquor license if you want liquor during your wedding reception.  Turn the drinks completely over to a licensed bartender so that you and your family are not libel should alcohol problems happen at your event.
  7. What all is included in the main cost?  Know the detailed list of what the venue includes so you are not disappointed or can plan on certain items.  The details of your wedding plan are going to be very important as you proceed.

    table settings at wedding reception centers in salt lake
    Upgraded linens and optional tableware are beautiful with our standard silver candlestick centerpiece.
  8. What kind and how much space is available?  Is there a dance floor included in the price?  Is there enough space for a band, should you wish one?
  9. Parking at reception venues can be annoying for you and the guests.  Does the venue provide close and ample parking?  Does the venue include a security guard to keep watch of activity outside the venue while you and your guests enjoy yourselves inside.
  10. What staff does the venue supply during your event?  Do they have a wedding or event planner to help you make sure everything is planned?
  11. Are there restrictions you need to know about?  Some venues do not allow for open flame candles.  You will want to know any restrictions, especially if you want something unique for your wedding.

If you are planning a Salt Lake Valley wedding celebration, Ivy House Weddings at Western Gardens Downtown Salt Lake City is one of the Utah wedding venues that should definitely be considered for your celebration.

Outdoor fall colors at Utah wedding reception venues
Autumn colors for couple at Ivy House Weddings

Communication is Key, Even at Wedding Venues in Salt Lake City

Wedding venues in Salt Lake City that recommend wonderful cake designers
Heritage Cakes and Carrie’s Cakes do beautiful work along with our recommended florist Hillside Floral.

When planning your wedding celebrations, communication is key. It is important that everyone involved in planning the event is on the same page.  Even when you book with any of the beautiful wedding venues in Salt Lake City, like Ivy House Weddings at Western Gardens Center downtown, make sure they know what needs to be done and how you would like it. Make sure people know what you want or you might be surprised with something you didn’t want. For example, a cake may show up when you thought you had been quite clear that you did not want one.

This is what happened at my reception. I wanted nothing to do with having a cake because the idea of having it shoved in my face did not sound appealing. I also thought that it was a silly tradition that no one really cares about (you may have a different opinion and that’s okay). I made this clear to everyone except apparently my own mom. While she was at her friends house asking for a little help with the wedding, I guess they had a conversation about a cake and how my mom really loves the pound cake that her friend had made for her daughter’s wedding and that it would be good to have at my wedding. Upon returning home, my Mom told me about the conversation and I responded that I did not want a cake so her friend did not need to worry about making one. I guess my mom never told her friend because to my surprise a plain frosted cake showed up at the reception. When my florist arrived to bring all the flowers, she saw the bare cake.  She drove back home to get the leftover flowers to decorate the cake with and make it a little more presentable. I was a little upset that the cake was even there and did not even want to cut it. It wasn’t until after we had changed and were about to leave that we were told we should cut it just to please the friend that brought it.

Just remember that communication is key, but don’t be surprised if something is not quite as you had planned. Also, if you are unlike me and do want a beautiful cake, Western Garden Center’s wedding reception centers in Salt Lake City provide excellent suggestions for cake designers.

Unwanted cake at a Utah wedding.
The bride didn’t want a wedding cake, but her mother insisted and an aunt showed up with a cake throwing the florist in a panic to rob flowers from the centerpieces to decorate the cake.